Record

Ref NoGB1752.UNI/GF/CR
TitleCorporate Communications (External Affairs)
Description
INFORMATION DIVISION
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By 1970 the Information Division had several distinct sections, which are described in more detail below.

PUBLIC RELATIONS DEPARTMENT
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Information Division was renamed Public Relations Department in April 1981.

EXTERNAL AFFAIRS DEPARTMENT
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Renamed External Affairs in June 1984.

CORPORATE RELATIONS
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By late 1993/early 1994 the division was called Corporate Relations.

In November 1970 Information Division comprised of the following sections:

Administration
This section oversaw preparation of budgets, accommodation, personnel etc and also prepared and distributed information (e.g. circulars, address books). It distributed Unilever histories and other publications, and maintained circulation lists and stocks. The section also incorporated the design studio, which designed house magazines and Information Division publications. The design studio provided a similar service on request to other departments and subsidiary companies.

The display studio also came under the administration section. This created exhibition stands, display units, lecture and demonstration charts etc for public relations use and staff education in Unilever. Design and display studios were grouped in Magazine Section (re-named Editorial Section 1972).

FILM & EDUCATION
This department had its roots in the documentary films committee, which was formed in 1950. The committee's remit was to draw up a programme of documentary films in accordance with Special Committee policy, and to determine how many films should be made. It was also to study the best methods of making and producing films, and to make recommendations for implementing the film programme policy. This included the co-ordination of film showings and exhibitions to the public and to staff within Unilever. It was also to determine the financial limits within which such a programme should operate. The first educational film was produced in 1953? Early films (Unilever Magazines) were made by Editorial Film Productions Ltd).

Documentary films ceased in 1971 and films were transferred to the National Audio Visual Library in September 1976, but requests for film were still made via the Film & Education division. In 1981 films were also transferred to the Scottish Film Library, which dealt with most external requests for loan copies of films etc and became the sole agent for Unilever. Some films were also transferred to the National Film Archive. Films and educational booklets were subjected to a handling charge from 1 July 1975.

The education function was transferred to UK National Management (successor to UK Committee) in 1981?, but was back in the division in June 1984 (when the division was called External Affairs). Education was later transferred back to UKNM in October 1989 as the responsibility of the Educational Liaison Managers Office.

MAGAZINES
This section produced Unilever International and London News. It also produced magazines and newspapers for subsidiary companies, e.g. Batchelors, Prices, SPD, Van den Bergh & Jurgens. It provided help and advice on request for subsidiary company editors. The section also maintained a library of current and historical photographs. Re-named Editorial Section and grouped with design and display studios in 1972.

PRESS, RADIO & TV OFFICE
This office kept the media informed about Unilever and 'interpreted' the media reaction to the business. It compiled and published the Unilever Information Bulletin until 1978? It was later re-named the Press Office.

PUBLIC RELATIONS
Formed September 1967 and incorporated an existing library and internal enquiry service. This section acted as the focal point for contact with the general public. It included the Information Library & Enquiry service which was for internal and external use. The section was also responsible for fact-gathering to help with forward planning and the development of major public relations policy themes. It provided subsidiary companies with information and advice on request concerning aspects of public relations. Also had a presence at Port Sunlight.

SPECIAL PROJECTS EDITOR & SECRETARY GENERAL & CHARITABLE APPEALS COMMITTEE
This section wrote, edited, and controlled the vetting, design and printing of the Information Divisions's special publications. There was a similar ad hoc service for other Unilever departments and subsidiary companies. It helped prepare, and designed and controlled the printing of the Unilever annual report and accounts. As this section's title suggests, it also administered the general and charitable appeals.

TRAVEL & VISITORS BUREAU
This was responsible for various aspects of travel arrangements including: for Unilever personnel and dependents from London head office and subsidiary companies to all parts of the world; expatriate staff and their children's travel requirements; domestic travel arrangements; administration of reciprocal travelling expenses for continental visitors; reception and general assistance for overseas visitors; reservation of hotel accomodation; administration of company flats; operation of head office car fleet; hire of chauffeur driven and self drive cars and coach hire; organisation of certain conferences and special functions (including the chairman's annual review); administration of corporate hospitality; programmes for foreign studtnes parties; arranging lunches and dinners for committee (e.g. Special, Overseas, UK), co-ordinations and the board; group visits to and from Holland.
LevelSub collection
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